As the Secretary/External Affairs Officer of the board, you have a variety of responsibilities and possibilities. Responsibilities include keeping the website up-to-date, the year planning, maintaining the Facebook and LinkedIn page of Asset | Economics, writing and sending the monthly mail of Asset | Economics, writing the minutes of the weekly board meetings, Department Members Meetings (DMM) and the Board of Advice meetings (BoA), maintaining the administration of both Asset | Economics and Asset general and being representative in the weekly Secretary’s Meetings (SM) and bi-weekly Webmaster Meetings (WM). Simultaneously, you are responsible for all company contacts and you will participate in the Acquisition Meeting (AM) together with your fellow External Affairs Officer.
As a secretary, you are responsible for keeping the website up to date. You have to make sure that among other things the vacancies, activities and committees are up to date, with the right format and style. You are the only person who is responsible for the entire website, so you can create your own style in it. The layout of the website is the same as all the departments. You will participate in the Webmaster Meeting, where topics like layout and functionality of the website are discussed. We are currently working on developing a new website, which will be launched at the end of the summer.
Together with the secretaries of all other Asset departments you meet weekly in the Secretary's Meeting, which is responsible for all subscriptions, the mailings and the member database. During these meetings, we for example discuss our administration system, queries, the TOP week subscriptions and writing and sending the monthly mail of Asset. Both writing the minutes and doing the unsubscriptions of Asset are rotated between all the secretaries. We are currently in the middle of switching administration system. For the monthly mail of Asset, every secretary has a certain task. Historically, the secretaries of Asset | Economics have been partly responsible for the queries.
Furthermore you are responsible for the all the outgoing mail and messages of Asset | Economics. The biggest task in this is sending direct mailings of companies and the monthly mail. You will be responsible for sending this monthly mail to more than 900 members of Asset | Economics. This is similar to what you do and learn with keeping the website up to date. You are not only responsible for the mail, but you will also keep track of the social media channels (Facebook and LinkedIn). Your task is to announce all our highlights during the year, post some nice pictures and come up with fun things to update our social media channels.
Most of your time will also be spent with general board tasks. Coordinating both formal and informal committees, arranging events organized by the board and socializing with your active members. You also have the opportunity to develop your design skills by learning how to use Adobe Photoshop and Adobe InDesign, which are also very fun skills to develop!
The thing that makes this position so beautiful is that you have a double function. Next to your tasks as Secretary you will also be the second External Affairs Officer of Asset | Economics. Which means you are responsible for all contact with companies, other associations and other partners. You are ultimately responsible for the acquisition for formal events, maintaining contact with existing partners as well as tapping new markets and partnerships.
You will also participate in the weekly Acquisition Meeting (AM), this Faculty-Wide Organ (FWO) is responsible for organizing Asset-wide events like the Asset Inhouse Days (AIDs) and the Master Experience Days (MEDs). During this meeting we also coordinate acquisition between the different departments.
To conclude, being the Secretary/External Affairs Officer is a diverse and challenging job which develops your creative and professional skills during the year. Are you interested but want to know more? Feel free to ask me in person or contact me via firstname.lastname@example.org
For more information you can check the formal vacancy. On this page you can also find information on how to apply.